Exhibiting

PLEASE NOTE: All exhibitor spaces are currently reserved but please email caroline.greves@alt.ac.uk if you would like to be placed on a waiting list.

Essential information for exhibitors at ALT-C 2012:

  • University Place (the conference venue) houses the exhibition area, refectory, conference auditoria and all break-out rooms under one roof;
  • Both standard shell scheme and custom exhibition spaces are available;
  • Book before 28 May 2012 for the option of choosing your location on the floor plan (spaces will be allocated on a first come, first served basis);
  • From Tuesday to Thursday refreshments and lunches will be served in the exhibition area ensuring plenty of opportunities for contact between delegates and exhibitors;
  • Refreshments outside of meal times or social events will only be served in the exhibition area;
  • The main casual seating and networking area is in the exhibition area;
  • Opportunities to promote your organisation further through sponsorship of ALT-C 2012, including drinks and meals for all delegates;
  • Information about your organisation and your logo included in the Exhibitors’ listing in the Conference Handbook provided to all delegates;
  • The social event on the evening of Tuesday 11 September will take place at University Place in the exhibition area after the evening meal;
  • On Wednesday 12 September during ALT’s Annual General Meeting there will be an Exhibition Hour scheduled for all delegates, with no other sessions taking place.

Costs

Exhibition spaces at ALT-C 2012 are available as standard 3x2m plots (with shell scheme included), or alternatively ALT can arrange custom spaces for exhibitors who have their own exhibition stand and require more floorspace. For Anchor/Major Sponsors the cost to exhibit is reduced by 33%, with the discounted price shown in brackets across all packages for Commercial and Educational Exhibitors. The “custom package” is new for 2012.

 

Standard Package (shell scheme)

Standard package (shell scheme)

Custom package (min of 8m²)

3m x 2m x 2.4m (w x d x h) stand in professionally supplied shell scheme

Yes

No (custom space provided)

Dedicated support and liaison

Yes

Yes

2 x 500w 2 amp sockets

Yes

Yes

One internet connection*

Yes

Yes

Description in conference materials

Yes

Yes

2 x 120w spotlights

Yes

No

One table and two chairs

Yes

No

Exhibition representatives registrations

2 included

2 included

Conference registration

Not included

Not included

Additional items (furniture, extra power sockets, spotlights)

 At cost

 At cost

Package fee for Commercial Exhibitors (Major/Anchor Sponsors)

£1,610 (£1,080)

£210 per m² (£140 per m²)

Package fee for Educational Exhibitors (Major/Anchor Sponsors)

£1,400 (£940)

£180 per m² (£120 per m²)

*High bandwidth physically connected to the University’s network with technical support for its configuration will be provided for the duration of the conference. NB Wifi connectivity will be available in the exhibition area to all ALT-C participants for the duration of the conference.

Deadlines

The deadline for response is Monday, 25 June 2012 but spaces are reserved on a first come first served basis (book by 28 May 2012 to choose your space). Custom exhibition spaces should be agreed as early as possible to enable us to meet your requirements.